Online Document Archive
A secure, searchable document repository for organizations that need structured document management without full case management overhead.
What It Does
The Online Document Archive is Zeph's foundational document management solution. It provides a centralized, web-based repository where your organization can store, organize, search, and retrieve documents with full version control and access logging.
Whether you're replacing an aging file server, implementing retention policies for compliance, or just need a clean way to manage organizational documents — the archive gives you everything you need without the complexity of case management.
Key Features
Centralized Document Repository
Store all organizational documents in one secure, searchable location. No more scattered file shares or outdated folders.
Full-Text Search
Find any document instantly by title, content, tags, or metadata. Advanced filtering by date, type, and classification.
Version Control
Every document revision is tracked with timestamps, author info, and change history. Roll back to any previous version.
Role-Based Access
Control who can view, edit, or manage documents. Assign permissions by role, department, or document classification.
Retention Scheduling
Automate document lifecycle with configurable retention policies. Documents are flagged for review or disposal on schedule.
Complete Audit Trail
Every access, download, edit, and deletion is logged with timestamps and user identification. Tamper-evident by design.
Who It's For
- Records offices needing a secure, auditable repository
- Compliance departments with retention requirements
- Government agencies managing public records
- Organizations replacing shared drives or legacy file systems
- Any office that needs structured document management with access controls
Included with Every Archive Deployment
Need More?
The Document Archive is a great starting point. When your needs grow, we can add a Public Portal, Case Management, or upgrade to the full CME/CME+ suite — all on the same platform, with no data migration required.