Public Portal
A public-facing records portal with search, FOIA request workflow, and configurable disclosure rules — branded to your organization.
What It Does
The Public Portal gives your organization a professional, searchable presence for published documents and records requests. Citizens, attorneys, media, and other stakeholders can search your published documents and submit formal records requests — all through a clean, branded interface.
The built-in FOIA workflow handles request intake, tracking numbers, fee calculation, status notifications, and response delivery. Your staff manages everything through the same Zeph admin interface — no separate tools needed.
Key Features
Public Document Search
Citizens and stakeholders can search published documents by keyword, date, category, and custom metadata fields.
Full-Text OCR Search
Automatically extract text from uploaded PDFs and images via OCR. Portal visitors can search within document content — not just titles and tags.
FOIA / Records Requests
Built-in public records request workflow with tracking numbers, status updates, fee calculation, and automated notifications.
Configurable Access Modes
Set the portal to public, private (login required), or hybrid mode. Control exactly what the public sees and what requires authentication.
Custom Branding
Configure the portal with your organization's name, logo, colors, and welcome message. Your portal, your brand.
Document Categories & Tags
Organize published documents into categories with custom tags. Visitors can browse by category or filter by tag.
Disclosure Controls
Configurable redaction and disclosure rules ensure sensitive information is handled properly before public release.
Who It's For
- Government agencies with public records obligations
- Offices processing FOIA or open records requests
- Organizations publishing policies, reports, or meeting minutes
- Any entity needing a branded, searchable public document portal
- Medical examiner and coroner offices publishing death records
Included with Every Portal Deployment
Need More?
Pair the Public Portal with an Online Document Archive for internal document management, add Case Management, or upgrade to the full CME/CME+ suite — all on the same platform with no data migration.