Publish without editing the main website
Staff can prepare, review, approve, publish, update, and unpublish records through a controlled workflow instead of relying on a web developer for routine changes.
Public Portal
Make public information easy to find without turning your internal system inside out.
ZephCMS gives the public a clean place to search approved records, download files, and submit requests while staff keep control of what is published and how requests are handled.
Main offer
Featured$1,000/month
Starting subscription price for a standard hosted Portal scope.
For the public
A clear search, useful filters, straightforward downloads, and less guessing.
For staff
A controlled publishing process and one place to track request work.
For leadership
More visibility into demand, response status, workload, and repeat requests.
Implementation, migration, storage, integrations, and customer-specific requirements are confirmed in the written quote.
When Portal is the right starting point
The same questions and files keep consuming staff time.
Portal can create a visible public improvement quickly while giving staff a more controlled way to publish records and manage requests behind the scenes.
Staff repeatedly email or upload the same commonly requested records
The public website is difficult to search or requires too many clicks
Publishing depends on one technical employee or an outside website vendor
Records requests are tracked through inboxes, spreadsheets, and memory
Public and internal copies are mixed together with unclear disclosure boundaries
There is no clean way to show request status or organize correspondence
What Portal can do
A public experience connected to a real staff workflow.
The portal is not a loose collection of web pages. Publishing, search, files, requests, correspondence, and administration stay connected.
Help people find the right record
Use approved titles, dates, categories, tags, metadata, filters, and search so visitors do not have to guess which office or page holds the information.
Deliver the public copy—not the internal file
Provide approved previews or downloads while keeping internal notes, working files, restricted metadata, and staff workspaces separate.
Track records requests in one place
Capture submissions, assign work, record correspondence, track status, prepare responses, and give requesters a safer way to check progress.
Match the organization’s identity
Configure branding, navigation, instructions, notices, categories, content, and public or authenticated access around the organization.
Connect the public site to the records behind it
Portal can work with Archive and other ZephCMS workflows so staff are not maintaining a second disconnected copy of the same information.
Public does not mean everything
Your organization decides what can be published.
ZephCMS provides the workflow and separation. The organization defines which records, fields, and files are public, which need review or redaction, and who has authority to publish them.
A record existing internally does not automatically make it visible on the public portal.
Questions we will ask before launch
- 1
What records should people be able to search and download without submitting a request?
- 2
Who decides that a record is ready to publish, update, or remove?
- 3
Which fields and files are public, restricted, redacted, or replaced with a public copy?
- 4
What types of requests, deadlines, notices, fees, correspondence, and response methods apply?
- 5
Does the portal need public access, accounts, or a mixture of both?
- 6
What branding, accessibility, language, analytics, and support expectations matter?
Start with the questions people ask every week