See what is waiting
Queues, assignments, deadlines, approvals, and stalled work are visible before they become a problem.
Archive from $750/month · Portal from $1,000/month
Make records easy to find—for your staff and the public.
ZephCMS turns scattered files, shared drives, and repeat records requests into a searchable Document Archive and staff-controlled Public Portal.
Start with the records problem you need solved now. We configure the categories, document types, searchable fields, access, and publishing workflow around your organization.
Pricing up front
Your metadata structure
Controlled publishing
Direct access to our team
One system, your workflow
WorkflowWho does what next
RecordsEverything stays connected
VisibilitySee work before it stalls
Archive from $750/month
A practical entry point for searchable records.
Portal from $1,000/month
Public access with staff-controlled publishing.
Direct support
Talk to people who know and build the product.
Configured around you
Your categories, document types, fields, and rules.
Start with the records problem
Launch the public experience or fix the archive behind it.
Portal and Archive are the clearest starting points. Add broader case-management or MDI workflows when the organization needs them—without rebuilding the records foundation.
Main offer · Public access
FeaturedPublic Portal
From $1,000/month
Give people a clean place to search approved records, download files, and submit records requests—without opening your internal system to the public.
- Controlled publishing
- Public search and downloads
- Records-request tracking
Document operations
Document Archive
From $750/month
Replace shared drives and mystery folders with searchable documents, useful metadata, permissions, version history, retention, and legal hold.
- Fast search and retrieval
- Your metadata and document types
- Retention and access controls
Core casework
Custom Case Management
From $18,000/year
Manage cases, investigations, complaints, incidents, referrals, claims, inspections, or other structured work using your process and terminology.
- Your case types and workflow
- Assignments, tasks, and deadlines
- Documents, decisions, and reporting
Medicolegal operations
MDI Management
From $24,000/year
Run intake, investigations, examinations, evidence, custody, certification, release, records, reporting, and administration in one connected system.
- Complete case workflow
- Evidence and custody history
- Reports and office control
Straightforward starting prices
See pricing details →Know the starting point before you schedule the demo.
Archive starts at $750/month. Portal starts at $1,000/month. Final subscription and implementation scope depend on volume, migration, integrations, storage, and the configuration your organization needs.
Your workflow, not ours
You should not have to rename your work or invent workarounds to satisfy the software.
ZephCMS can reflect your record types, stages, forms, fields, offices, permissions, templates, reports, and terminology. The goal is to make the system feel familiar to staff while removing the manual steps that slow them down.
What we can shape around you
Case types and terminology
Workflow stages and status rules
Roles, offices, and permissions
Forms, fields, and validation
Documents, metadata, and retention
Tasks, assignments, and approvals
Reports, exports, and correspondence
Case Management, Portal, Archive, MDI, and integrations
What changes day to day
Less chasing. Less re-entry. Fewer places for work to disappear.
The value is not another dashboard. It is having the work, records, documents, people, decisions, and reporting connected in one place.
Stop entering the same thing twice
Information stays connected across records, forms, documents, tasks, contacts, and reports.
Keep documents with the work
Files, versions, metadata, correspondence, and related records stay attached to the right matter.
Use language your staff understands
Configure record types, stages, fields, forms, labels, and templates around your operation.
Control who can see and do what
Roles, offices, permissions, sensitivity, and module access help separate responsibilities cleanly.
Get answers without rebuilding a spreadsheet
Use dashboards, reports, exports, and correspondence generated from the work already in the system.
How we work with you
We do not hand over a login and wish you luck.
Good software still fails when discovery, migration, training, and launch are treated as somebody else’s problem.
Show us the current mess
We learn what your staff use today, where work stalls, and what the replacement must fix.
Build the right setup
We configure the workflows, forms, terminology, permissions, reports, and solution modules you actually need.
Move and test the real work
We plan migration, test with realistic scenarios, fix gaps, and train the people who will use it.
Launch without disappearing
We stay involved through cutover, stabilization, support, and the next round of improvements.
From the Zeph team
See all articles →Practical thinking for teams replacing old systems.
Product Spotlight
ZephCMS Public Portal: Staff-Controlled Publishing and Public Records Search
What the Public Portal includes, who it is for, how it works from a staff perspective, and what it costs to get started.
Read article →Product Spotlight
ZephCMS Document Archive: Searchable Records From $750 a Month
A complete look at what the Document Archive includes—search, metadata, permissions, retention, legal hold, and migration—and what it costs.
Read article →Product Spotlight
ZephCMS Custom Case Management: Your Workflow, Your Terminology
What Custom Case Management gives organizations that cannot fit their work into generic canned software—and what a real implementation looks like.
Read article →A demo built around your records problem
See how Archive or Portal would work for your organization.
Tell us what people cannot find, what staff repeatedly send, and how records are organized today. We will focus the demo on that workflow.
Schedule a tailored demo